Weardale Plein Air Festival – Terms & Conditions

Event Dates: Friday 28th – Monday 31st May 2027
Location: Weardale, County Durham

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By registering for the Weardale Plein Air Festival, participants agree to the following terms and conditions:
 

1. Registration

• Standard participation fee: £25-30 (non-refundable).

• Spaces are limited and will be allocated on a first-come, first-served basis upon receipt of payment.
   

2. Payments

• Participation fees are non-refundable, except where the Festival is cancelled by the organisers.

• In the unlikely event that the Festival is cancelled by the organisers, participants will receive a full refund.
   

3. Competition Rules

• Artwork must be created on location in Weardale during the Festival dates.

• Only work produced between 28th–31st May 2027 is eligible for judging.

• Artists must bring their own materials and easels.

• Completed work must be submitted by the deadline specified at registration.

• Judges’ decisions are final.
   

4. Cottage Garden Painting Experience & Workshops

• These activities are optional add-ons with limited places.

• Organisers reserve the right to make substitutions of venues if necessary.
   

5. Health & Safety

• Participants are responsible for their own safety and equipment.

• Artists should take appropriate measures for outdoor painting (e.g. sun protection, weather gear, stable easels).

• The organisers are not liable for any loss, theft, damage, or personal injury occurring during the Festival.
   

6. Intellectual Property & Promotion

• By entering the competition, artists grant the organisers permission to photograph their work for promotional purposes.

• Copyright remains with the artist.

• Any sale of work during the Festival is the sole responsibility of the artist.
   

7. Conduct

• All participants are expected to behave respectfully towards organisers, fellow artists, the public, and property owners.

• The organisers reserve the right to withdraw participation without refund in the event of inappropriate behaviour.
   

8. Agreement

By registering and submitting payment, participants confirm that they have read, understood, and agreed to these Terms & Conditions.

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9.  Programme Changes & Weather

• The organisers reserve the right to make reasonable changes to the programme, venues, timings or activities where necessary.

• As this is an outdoor festival, activities may be altered, relocated or cancelled where weather or other circumstances make them unsafe or impractical. Where possible, reasonable alternatives will be offered.

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10. Selling Exhibition & Online Gallery

• Artists are responsible for the pricing, sale and fulfilment of their own work.

• By participating in the Selling Exhibition and online gallery, artists give the organisers permission to use images, names and details of their work for the purposes of the exhibition, online gallery and Festival promotion.

• Copyright remains with the artist.